How to Use Zoom: Frequently Asked Questions and Answers

How to use Zoom, which allows us to meet with our business partners, customers, students, or loved ones via the internet? Although Zoom is an application that is already used by those who need it and adopt digital transformation, it has turned into an application that we all know with the pandemic. But Zoom still has many unknown features.

Zoom started to accompany us in all kinds of organizations and meetings such as; business meetings, coffee meetings with friends, classes, and celebrations. The number of monthly users, to which 1.99 people were added in 2019, reached 2.22 million during the quarantine period. It seems like even if the pandemic is over, we will still continue to use it. 

What is Zoom? 

Zoom is a cloud-based program that allows us to communicate live over the internet. Zoom, which we can also define as a video conferencing application, brings you together with people by enabling you to organize and participate in a video or audio meeting. Its user-friendly features, recording the meeting, online chat, and screen sharing, distinguish Zoom from other video conferencing applications and make it more favored.

Founded in 2011, Zoom is suitable to use with mobile and desktop devices and does not require membership to attend a meeting. However, if you want to create, manage and organize meetings, you need to create an account. It offers you the opportunity to hold a meeting for up to 40 minutes with free membership. This time is unlimited in the top package and allows the participation of up to 1,000 people. 

Zoom has 300 million users whose mission is to make video communications uninterrupted and secure; vision is to enable people to achieve more by supporting them.

How to download Zoom? 

Zoom is an application that can be used on both mobile and desktop devices. The first thing you need to do is become a member. You can use Zoom’s own website for your individual memberships, or you can get it from ETGI Group for corporate memberships and benefit from post-purchase support. You can also get technical support from ETGI team.

After entering the required information, you are ready to use the application with the confirmation mail sent to your e-mail address.

You can easily download Zoom by selecting the suitable version here for your device. 

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What is the cost of Zoom?

There is no charge for a Zoom membership. The ‘Basic’ subscription is designed for small group meetings and allows the attendance of up to 100 participants. Using the free version, you can hold group meetings and have private and collective chats for up to 40 minutes. 

A higher package, Pro is 13.99 Euros per month. In Zoom, which also has Business and Enterprise subscription types, the services it offers increase as the package price increases. You can choose the package that also offers webinar and online event features for 500 or more participants. In short, you can create a free Zoom account or choose the one suitable for you from the paid subscription packages depending on your needs.

Zoom background replacement

If you don’t want the area behind you to be visible while making a video call, Zoom has a feature: background replacement. With this feature, you can set the image you want as the background during the meeting. 

You need to click on the ‘Settings’ button in the upper right corner of the application and click on the ‘Background & Filters’ option from the left menu. Although in-store backgrounds are offered, you can add the image you want by clicking the ‘+’ icon. Then you can choose that image and make it your background.

Adding Zoom a profile picture

To add a profile picture, you need to go to your profile page in your account. Click on the ‘Change’ inscription next to the place where you see the blank profile photo when you click on the settings. This means changing your picture. When you click on the ‘Upload’ inscription that will appear, you can select the photo you want from your computer or phone and upload it to Zoom.

After positioning the photo as you wish, click ‘Save’ and your profile picture will be saved.

Screen Sharing on Zoom

One of the most popular features of Zoom is screen sharing. Allowing everyone in the meeting to see the same screen increases vitality and clarity. It is a feature that is frequently used especially in educational meetings or business meetings.

If you ask ‘How to share the screen in Zoom?’, click on the ‘Share Screen’ button at the bottom during the call. After clicking, you will see the share screen options, you will need to select the screen you want to share. 

You can share an application screen such as Word, Powerpoint, or the ‘White Board’ offered by Zoom. After deciding, click on ‘Share’ in the lower right corner and start your screen sharing. 

When you want to stop, just click on the ‘Stop Share’ button, which you will see in red at the top.

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Creating a Zoom meeting

Creating a meeting on Zoom is pretty simple. If you want to create a meeting on your desktop device, after logging into your account, you will see the ‘Host a Meeting’ button in the upper right corner. Choose from three options available to you: With Video On (Camera on), With Video Off (Camera Off), and Screen Share Only. 

You will then be redirected to the Zoom app and your meeting will begin. If you want to start with a shorter path, you can create a meeting by clicking the ‘New Meeting’ button when you open Zoom on your computer.

On mobile, when you click ‘New Meeting’ after logging into the application, your meeting will be created and you will be able to make the settings you want. You are now ready to start by clicking the ‘Start a Meeting’.

After you start your meeting, you can expand your meeting by copying the URL or invitation by clicking the ‘Invite’ button and sending it to the person you want.

How to get Zoom password?

The Zoom password is given by the person who created the meeting. If you create the meeting, the section that continues after ‘s/’ in the section that says ‘URL’ is the password of the meeting.

If you think that using a different password is difficult each time, you can use the ‘Use Personal Meeting ID’ option by clicking ‘Settings’ after logging into your account. To set your password after activation, go to ‘Settings’ again and click ‘Password’ in the ‘Require a Password for Personal Meeting ID’ section. And set your own Zoom password. When you click ‘Save’ after completion, your password will be saved.

Turn sound on and off on Zoom

It is possible to control both your own voice and the voices of the participants by turning the sound on/off in the meeting, which is a useful feature. 

If you are going to do the arrangement from your desktop device, you will see a microphone icon in the lower-left during the call. When you click on it, you will have pressed the ‘mute’ option and your sound will be muted. When you press the same icon, your voice will reach the participants as ‘unmute’. If you want to mute someone participating in your meeting, move your mouse cursor to that person’s window and click the blue ‘mute’ part from the options above; if you want to turn it on, just do the same.

If you want to make this to more than one participant or to everyone, click on the ‘Participants’ option at the bottom, a list will appear with the names of the participants with microphone and camera icons next to them. You can mute the participants you want by clicking the microphone icon, if you want to mute everyone, you can do it by clicking the ‘mute all’ option at the bottom.

If you want to turn your sound on or off from your mobile device, you can do so by clicking the microphone icon that appears when you touch the screen. Again, if you want to control the voice of the participants, click on the ‘Participants’ section by clicking on the screen and tap the microphone icon that appears next to the participants to turn their voices on or off as you wish.

Zoom language switching

While answering the question of how to use Zoom, we should also mention the Zoom language switching feature. 

With Zoom open on your computer, right-click the Zoom icon at the bottom right of the computer. You will see the ‘Switch Languages’ option in the side menu. When you click it, a menu with English, German, Spanish, Portuguese, French, Chinese, Japanese, Korean, and Russian language options will appear. 

Just select the language you want from here. Zoom will automatically switch the language without you needing to do anything more.

We have presented you with an article about the Zoom application and its features, tried to give a comprehensive answer to the question of how to use Zoom. Even though we are in the normalization process, Zoom does not seem to lose the popularity it gained during the pandemic process. Many companies, educational institutions, and individuals still continue to use the program.

Zoom is a very easy program to use. Nevertheless, you can contact the ETGI Group team to discover and learn about its features and to use them more efficiently.